There’s a new, easier way for congregations to update their membership and leadership lists with the Unitarian Universalist Association.
Until now, congregations were asked annually to fill out a paper form listing new members, as well as members who had died or departed, and to indicate changes in leadership.
The UUA uses the membership list for purposes of mailing the UU World magazine and the leaders and staff list for keeping a record of congregational leaders, including key committee chairs, who appear in the annual UUA Directory.
Now these changes can all be done electronically at a new website, my.UUA.org. One person from a congregation (or up to three, if desired) can be authorized to change a congregation’s list of members. They can do the following:
• Add and delete people to/from the membership list
• Change addresses and edit other contact information for member households
• Print a copy of the membership list
• Edit the congregation’s list of leaders and staff
Congregations are asked to update leadership data at least annually so that new leaders appear in the UUA Directory. In the past, the UUA Data Services Office sent a paper form listing elected leaders, committee chairs, and board members during the month of a congregation’s annual meeting. Now leaders can update this information continually so that new members receive the UU World as soon as possible. Congregations will be reminded by email annually to update their information. Paper forms will still be sent to those congregations that do not have an email address on file with the UUA.
For more information look at the my.UUA.org Accounts FAQ pages, including a 14-page instruction manual that explains the steps for viewing and editing information. To authorize someone to use the system for your congregation, email Nick Rafeal with the person’s name, email address, and mailing address, and the name and title of the congregational leader who gives authorization. Only the person(s) designated by your congregation, plus district staff and certain UUA staff members, have access to this data. This new procedure is separate from the process used by congregations to update their annual Certification of Membership, to be done by February 1 of each year.